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Charles University in Prague, Faculty of Social Sciences



Dean’s Provision no. 6/2014



Title:

Organization of Doctoral Studies at the FSV UK



In effect from:

October 1, 2014



In Prague on 12 February, 2014


 PhDr. Jakub Končelík, Ph.D.

 Dean of the Faculty


________________________________________________________________________________________________________________________________________________


1. Supervisor


1.1 As a rule, a supervisor is a docent, professor, or holder of science degrees of DrSc. or DSc. A supervisor may exceptionally be a member of academic staff holding a science degree (PhD. or CSc.), provided s/he embodies an outstanding authority in a corresponding study discipline. In such an instance, the chair of a subject board substantiates his/her proposal in writing.




2. Individual Study Plan


2.1 An individual study plan endorsed by a supervisor is treated and approved by a subject board. An approved individual study plan is without any further delay passed to the study department to be filed in a student’s folder.


2.2 Any modifications to the approved individual study plan may be performed upon the consent by a supervisor and subject board only. A vice-dean for doctoral studies and other forms of education shall be notified of such a change.


2.3 The fulfillment of an individual study plan is subject to a regular and no longer than a year-long evaluation, submitted by a supervisor along with its substantiation and subsequently treated and ratified by a subject board. The conclusions of such an evaluation establish whether a student:


a) fulfills his/her individual study plan,


b) for no compelling reasons does not fulfill some parts of his/her individual study plan,


c) has not fulfilled his/her individual study plan.


2.4 The evaluation incorporates information regarding an advancement in the preparation of a dissertation thesis, publication outputs of a doctoral student, completed subjects including their classification, undertaken classwork, study stays, grant research, or any other study obligations.


2.5 A letter a) evaluation also refers to a student who for reasons attributed a special consideration has not fulfilled an individual plan in its entirety.


2.6 When a situation according to letter b) arises, a subject board stipulates the ways of how to remedy the shortcomings and sets the deadline for such a remedy; such essentials are deemed to be a part of an individual study plan. In case of an evaluation according to letter b), a supervisor or subject board may propose a reduction in a doctoral student’s scholarship by up to 50 %.


2.7 When a situation according to letter c) arises, the study is terminated for the reasons of failing the fulfillment of study obligations stemming from a study programme.


2.8 A vice-dean for doctoral studies and other forms of education shall be acquainted with the evalution.



3. Dissertation Thesis


3.1 Topic of a dissertation thesis is in compliance with the accreditation of a corresponding study discipline.


3.2 Formal essentials of a dissertation thesis are stipulated in a dean’s provision.




4. Small Defence Proceedings


4.1 Small defence proceedings of a dissertation thesis are held prior to the submission of an application for defence proceedings of a dissertation thesis.


4.2 Subject board stipulates the conditions governing the pursuance of a small defence and its course.




5. Stipulation of Dates of State Doctoral Examination and Defence Proceedings of Dissertation Thesis


5.1 A state doctoral examination is held in a special term prior to the defence proceedings of a dissertation thesis.


5.2 The period which holds state doctoral examinations forms a component part of the schedule of a corresponding academic year. The request for assigning the date of a state doctoral examination with an exact timeframe shall be sent by the chair of a subject board to the dean three weeks prior to the pursuance of an examination at the latest.


5.3 The date of defence proceedings of a dissertation thesis shall be stipulated by a corresponding subject board.



6. Application for State Doctoral Examination


6.1 A doctoral student applies for a state doctoral examination no later than one month prior to the beginning of the period designated for the performance of state doctoral examinations in compliance with the schedule of an academic year.


6.2 A student submits the application to the study department. A student sends information about the application for a state doctoral examination via email to a corresponding institute and the chair of a subject board.


6.3 A doctoral student submits the application for a state doctoral examination to the study department simultaneously with the form of a Supervisor’s evaluation of the course of doctoral studies to be allowed to proceed to the state doctoral examination. In this evaluation the supervisor confirms the fulfillment of all the study obligations required for the pursuance of the state doctoral examination. A student attaches to the Supervisor’s evaluation an overview of completed subjects, publications, grants, study stays, or any other study oblifations.




7. Application for Defence Proceedings of Dissertation Thesis


7.1 A student submits the application for defence proceedings of a dissertation thesis to the study department no later than 8 months prior to the expiry of a maximum period of studies and 60 days prior to the date of defence at the latest. A student sends information about the application for defence proceedings via email to a corresponding institute and the chair of a subject board.


7.2 A doctoral student submits the application for defence proceedings to the study department simultaneously with the form of a Supervisor’s evaluation of the course of doctoral studies to be allowed to proceed to the defence proceedings of a dissertation thesis. In this evaluation the supervisor confirms the fulfillment of all the study obligations required for the pursuance of the defence, including a state doctoral examination. A student attaches to the Supervisor’s evaluation an overview of completed subjects, publications, conferences, grants, study stays, or any other study obligations.


7.3 A doctoral student simultaneously submits with an application 3 exemplars of a dissertation thesis in hardcover and a digital version of thesis in a single electronic document on CD.


7.4 A doctoral student simultaneously submits with an application 5 printed exemplars of the theses of a dissertation work and 1 exemplar in an electronic form to be sent to the members of an examination committee. The theses amount to 15-20 standard pages. The cover sheet of the theses includes the following-the name of a university, faculty and institute where the defence proceedings are held, a study programme the doctoral student has been undertaking, a student’s name, title of a dissertation thesis. Furthermore, the theses contain a topic and aim of the thesis, description of the structure of a thesis, description of applied methodology, basic theses, selective bibliography, English and Czech summaries.




8. Committee and Opponents


8.1 A committee for the defence of a dissertation thesis will designate opponents who will compile an evaluation report of a submitted dissertation thesis. A vice-dean for doctoral studies and other forms of education will be notified of the appointment of such opponents.


8.2 As a rule, opponents are docents, professors, or outstanding authorities in a corresponding study discipline holding a science degree of PhD. or CSc. At least one of the appointed opponents may not be involved in teaching or scientific endeavours at the FSV UK. A supervisor, consultant or anybody actively engaged in the elaboration of the thesis may not become an opponent of the dissertation thesis.


9. Evaluation Reports by Opponents


9.1 The opponents receive a corresponding dissertation thesis 40 days prior to the date of defence at the latest. The opponents are obliged to submit their evaluation reports to the study department of the faculty 10 days prior to the date of defence at the latest.


9.2 The evaluation reports by the opponents amount to 2 standard pages at the minimum. The evaluation reports provide an evaluation of the thesis (not only a description of its content); a conclusion of the evaluation report contains a statement by an opponent whether the submitted dissertation thesis complies with contentual and formal requirements placed on such a kind of theses. Furthermore, an opponent will explicitly articulate whether s/he recommends the thesis to undergo defence proceedings or not.


9.3 The study department of the faculty shall send the evaluation reports of a dissertation thesis to all the members of a committee 5 working days prior to the date of defence at the latest.




10. Course of State Doctoral Examination and Defence Proceedings of Dissertation Thesis


10.1 A state doctoral examination and defence of a dissertation thesis are graded as “ passed“ – “ failed;“ in case of a a failing grade it may be re-taken, only once though and in 6 months at the earliest.


10.2 The committee for a defence of dissertation thesis passes its vote on the result in secret voting. When the votes are evenly divided, the vote by the chair decides.




11. Subject Boards


11.1 A subject board consists of nine to seventeen members. Two thirds of the members of a subject board at the minimum have to be occupied by docents or professors. One third of the members of a subject board at the minimum has to be occupied by persons others than the members of an academia of university, at least one of them has to be another person than a member of academia of university. One half of the members of a subject board at the minimum have to be occupied by members of an academia of university.


11.2 For purposes of the provision herein, a member of an academia of the faculty is an employee who has entered into an employment agreement with the faculty.


11.3 A subject board is quorate when one half of its members at the minimum is present at its


11.4 A proposal treated by a subject board is deemed to be approved when more than a half present members of a subject board voted in its favour.


11.5 A subject board may treat the proposals through a “per rollam“ voting in urgent matters and the proposals subject to an approval by a subject board for which it is impossible or purposeless to convene the session of a subject board.


a) An announcement of voting, definition of a proposal, and voting form will be sent by the chair of a subject board to the members of a subject board via a private electronic conference. The announcement will state the period assigned for an evaluation and voting which may not be shorter than one week following the sending of an announcement.


b) A proposal treated through “per rollam“ voting is deemed to be approved when more than a half of all the members of a subject board voted in its favour.


c) A “per rollam“ voting report is approved by a subject board at its nearest regular session. A name list of the members of a subject board and account of how they voted constitute part of a “per rollam“ voting report.




12. Final Provisions


12.1 The provision herein annuls Dean‘s provision no. 22/2010 governing the organization of postgradual studies at the FSV UK.






PhDr. Jakub Končelík, Ph.D.

Dean of the FSV UK






Responsible for the accuracy:

PhDr. Natálie Švarcová, Ph.D.

Vice-Dean for doctoral studies and other forms of education







Opatření děkana č. 6/2014_AJ





Charles University in Prague, Faculty of Social Sciences



Dean’s Provision no. 6/2014



Title:

Organization of Doctoral Studies at the FSV UK



In effect from:

October 1, 2014



In Prague on 12 February, 2014


 PhDr. Jakub Končelík, Ph.D.

 Dean of the Faculty


________________________________________________________________________________________________________________________________________________


1. Supervisor


1.1 As a rule, a supervisor is a docent, professor, or holder of science degrees of DrSc. or DSc. A supervisor may exceptionally be a member of academic staff holding a science degree (PhD. or CSc.), provided s/he embodies an outstanding authority in a corresponding study discipline. In such an instance, the chair of a subject board substantiates his/her proposal in writing.




2. Individual Study Plan


2.1 An individual study plan endorsed by a supervisor is treated and approved by a subject board. An approved individual study plan is without any further delay passed to the study department to be filed in a student’s folder.


2.2 Any modifications to the approved individual study plan may be performed upon the consent by a supervisor and subject board only. A vice-dean for doctoral studies and other forms of education shall be notified of such a change.


2.3 The fulfillment of an individual study plan is subject to a regular and no longer than a year-long evaluation, submitted by a supervisor along with its substantiation and subsequently treated and ratified by a subject board. The conclusions of such an evaluation establish whether a student:


a) fulfills his/her individual study plan,


b) for no compelling reasons does not fulfill some parts of his/her individual study plan,


c) has not fulfilled his/her individual study plan.


2.4 The evaluation incorporates information regarding an advancement in the preparation of a dissertation thesis, publication outputs of a doctoral student, completed subjects including their classification, undertaken classwork, study stays, grant research, or any other study obligations.


2.5 A letter a) evaluation also refers to a student who for reasons attributed a special consideration has not fulfilled an individual plan in its entirety.


2.6 When a situation according to letter b) arises, a subject board stipulates the ways of how to remedy the shortcomings and sets the deadline for such a remedy; such essentials are deemed to be a part of an individual study plan. In case of an evaluation according to letter b), a supervisor or subject board may propose a reduction in a doctoral student’s scholarship by up to 50 %.


2.7 When a situation according to letter c) arises, the study is terminated for the reasons of failing the fulfillment of study obligations stemming from a study programme.


2.8 A vice-dean for doctoral studies and other forms of education shall be acquainted with the evalution.



3. Dissertation Thesis


3.1 Topic of a dissertation thesis is in compliance with the accreditation of a corresponding study discipline.


3.2 Formal essentials of a dissertation thesis are stipulated in a dean’s provision.




4. Small Defence Proceedings


4.1 Small defence proceedings of a dissertation thesis are held prior to the submission of an application for defence proceedings of a dissertation thesis.


4.2 Subject board stipulates the conditions governing the pursuance of a small defence and its course.




5. Stipulation of Dates of State Doctoral Examination and Defence Proceedings of Dissertation Thesis


5.1 A state doctoral examination is held in a special term prior to the defence proceedings of a dissertation thesis.


5.2 The period which holds state doctoral examinations forms a component part of the schedule of a corresponding academic year. The request for assigning the date of a state doctoral examination with an exact timeframe shall be sent by the chair of a subject board to the dean three weeks prior to the pursuance of an examination at the latest.


5.3 The date of defence proceedings of a dissertation thesis shall be stipulated by a corresponding subject board.



6. Application for State Doctoral Examination


6.1 A doctoral student applies for a state doctoral examination no later than one month prior to the beginning of the period designated for the performance of state doctoral examinations in compliance with the schedule of an academic year.


6.2 A student submits the application to the study department. A student sends information about the application for a state doctoral examination via email to a corresponding institute and the chair of a subject board.


6.3 A doctoral student submits the application for a state doctoral examination to the study department simultaneously with the form of a Supervisor’s evaluation of the course of doctoral studies to be allowed to proceed to the state doctoral examination. In this evaluation the supervisor confirms the fulfillment of all the study obligations required for the pursuance of the state doctoral examination. A student attaches to the Supervisor’s evaluation an overview of completed subjects, publications, grants, study stays, or any other study oblifations.




7. Application for Defence Proceedings of Dissertation Thesis


7.1 A student submits the application for defence proceedings of a dissertation thesis to the study department no later than 8 months prior to the expiry of a maximum period of studies and 60 days prior to the date of defence at the latest. A student sends information about the application for defence proceedings via email to a corresponding institute and the chair of a subject board.


7.2 A doctoral student submits the application for defence proceedings to the study department simultaneously with the form of a Supervisor’s evaluation of the course of doctoral studies to be allowed to proceed to the defence proceedings of a dissertation thesis. In this evaluation the supervisor confirms the fulfillment of all the study obligations required for the pursuance of the defence, including a state doctoral examination. A student attaches to the Supervisor’s evaluation an overview of completed subjects, publications, conferences, grants, study stays, or any other study obligations.


7.3 A doctoral student simultaneously submits with an application 3 exemplars of a dissertation thesis in hardcover and a digital version of thesis in a single electronic document on CD.


7.4 A doctoral student simultaneously submits with an application 5 printed exemplars of the theses of a dissertation work and 1 exemplar in an electronic form to be sent to the members of an examination committee. The theses amount to 15-20 standard pages. The cover sheet of the theses includes the following-the name of a university, faculty and institute where the defence proceedings are held, a study programme the doctoral student has been undertaking, a student’s name, title of a dissertation thesis. Furthermore, the theses contain a topic and aim of the thesis, description of the structure of a thesis, description of applied methodology, basic theses, selective bibliography, English and Czech summaries.




8. Committee and Opponents


8.1 A committee for the defence of a dissertation thesis will designate opponents who will compile an evaluation report of a submitted dissertation thesis. A vice-dean for doctoral studies and other forms of education will be notified of the appointment of such opponents.


8.2 As a rule, opponents are docents, professors, or outstanding authorities in a corresponding study discipline holding a science degree of PhD. or CSc. At least one of the appointed opponents may not be involved in teaching or scientific endeavours at the FSV UK. A supervisor, consultant or anybody actively engaged in the elaboration of the thesis may not become an opponent of the dissertation thesis.


9. Evaluation Reports by Opponents


9.1 The opponents receive a corresponding dissertation thesis 40 days prior to the date of defence at the latest. The opponents are obliged to submit their evaluation reports to the study department of the faculty 10 days prior to the date of defence at the latest.


9.2 The evaluation reports by the opponents amount to 2 standard pages at the minimum. The evaluation reports provide an evaluation of the thesis (not only a description of its content); a conclusion of the evaluation report contains a statement by an opponent whether the submitted dissertation thesis complies with contentual and formal requirements placed on such a kind of theses. Furthermore, an opponent will explicitly articulate whether s/he recommends the thesis to undergo defence proceedings or not.


9.3 The study department of the faculty shall send the evaluation reports of a dissertation thesis to all the members of a committee 5 working days prior to the date of defence at the latest.




10. Course of State Doctoral Examination and Defence Proceedings of Dissertation Thesis


10.1 A state doctoral examination and defence of a dissertation thesis are graded as “ passed“ – “ failed;“ in case of a a failing grade it may be re-taken, only once though and in 6 months at the earliest.


10.2 The committee for a defence of dissertation thesis passes its vote on the result in secret voting. When the votes are evenly divided, the vote by the chair decides.




11. Subject Boards


11.1 A subject board consists of nine to seventeen members. Two thirds of the members of a subject board at the minimum have to be occupied by docents or professors. One third of the members of a subject board at the minimum has to be occupied by persons others than the members of an academia of university, at least one of them has to be another person than a member of academia of university. One half of the members of a subject board at the minimum have to be occupied by members of an academia of university.


11.2 For purposes of the provision herein, a member of an academia of the faculty is an employee who has entered into an employment agreement with the faculty.


11.3 A subject board is quorate when one half of its members at the minimum is present at its


11.4 A proposal treated by a subject board is deemed to be approved when more than a half present members of a subject board voted in its favour.


11.5 A subject board may treat the proposals through a “per rollam“ voting in urgent matters and the proposals subject to an approval by a subject board for which it is impossible or purposeless to convene the session of a subject board.


a) An announcement of voting, definition of a proposal, and voting form will be sent by the chair of a subject board to the members of a subject board via a private electronic conference. The announcement will state the period assigned for an evaluation and voting which may not be shorter than one week following the sending of an announcement.


b) A proposal treated through “per rollam“ voting is deemed to be approved when more than a half of all the members of a subject board voted in its favour.


c) A “per rollam“ voting report is approved by a subject board at its nearest regular session. A name list of the members of a subject board and account of how they voted constitute part of a “per rollam“ voting report.




12. Final Provisions


12.1 The provision herein annuls Dean‘s provision no. 22/2010 governing the organization of postgradual studies at the FSV UK.






PhDr. Jakub Končelík, Ph.D.

Dean of the FSV UK






Responsible for the accuracy:

PhDr. Natálie Švarcová, Ph.D.

Vice-Dean for doctoral studies and other forms of education